Contract Administration

While the role is quite broad, a Contract Administrator requires a high level of accountability, impartiality and professional responsibility. The day-to-day duties may vary depending on the project’s size, complexity, location and contract type. Despite these variables, the overall responsibilities generally remain consistent and Cliftons Projects has the experience and capability to deliver across all contract types.

Under traditional forms of contract (such as the JCT Standard Building Contract), the role is referred to as Contract Administrator. However, under a Design & Build form of contract, such as JCT Design and Build 2024, the equivalent role is known as the Employer’s Agent.

Regardless of title, one of the cornerstones of the role, often overlooked but critical, is the ability to remain impartial. A good Contract Administrator or Employers Agent must strike a balance between protecting the employer’s interests and administering the contract fairly and in line with its terms. At Cliftons Projects, we understand that objectivity builds trust and is fundamental to the smooth running of any construction contract.

Our core duties typically include:

Applying all contractual obligations and provisions with confidence and clarity

Making decisions in a fair, independent, and unbiased manner

Liaising effectively with various stakeholders across the project team

Drawing on broad industry knowledge and experience across multiple trades

Maintaining accurate and detailed records of the building contract and all associated activities

Coordinating actions with internal procurement and legal teams where required

Reporting contract progress and performance clearly to senior management

Resolving conflicts and disputes with integrity and professionalism

Ensuring that all contractual agreements, variations, and payments are properly actioned

Analysing the potential risks posed by contract changes and advising accordingly

Typically, a Contract Administrator or Employer’s Agent is appointed once a building contract is in place between the employer and the contractor. However, in some cases, pre-contract services may also be required, something Cliftons Projects is well equipped to provide on a case-by-case basis.

From contract award to final account, we offer thorough, impartial and expert contract administration ensuring your project is delivered with transparency, fairness and control.

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If you want to know about the service we can offer, please email us on info@cliftons-projects.com